Workflow Automation · Estate Ops Backbone · Done-for-You
Your estate ops,
running without you.
Zapier agencies bill $2,500–$8,000 to build what becomes a spaghetti workflow inside two months. Make.com freelancers charge $150/hr and disappear after launch. BOOJEE Dispatch engineers done-for-you automation infrastructure — CRM triggers, invoice routing, multi-step orchestration — with first workflow live in under two weeks, from $298.
Audit. Blueprint. Build. Run.
Four steps from "we do this manually" to a running automated system. Free ops audit scopes before we quote. No spec surprises.
We map your current tools, data flows, handoffs, and time sinks. You describe your biggest manual headache — we find three more you didn't mention. Written findings, no obligation.
A full workflow architecture: which systems connect, what triggers what, where approval gates live, and what ROI looks like in recovered hours per week. You approve before we build a single node.
We build on your stack — Zapier, Make, n8n, or custom API. Tested end-to-end, documented for your team, and handed over running — not as a prototype.
Monthly error monitoring, workflow updates, and new automation builds as your ops evolve. Your automation gets smarter each month — not stale after six.
Every ops layer. Automated.
From lead intake to client delivery — if it's manual, repetitive, or handoff-dependent, Dispatch handles it. Typical clients recover 8–12 hours per week in the first month.
Every inbound lead scored, tagged, and routed to the right rep, calendar, CRM stage, or Slack channel — under 90 seconds from contact form to next action. No manual copy-paste.
Welcome sequences, intake forms, contract delivery, e-signature routing, and payment collection — triggered automatically the moment a deal closes. Concierge experience, zero manual steps.
Multi-touch follow-up for leads, post-project clients, and renewal cycles — personalized, timed by behavior, and tracked. Sequences that close deals without you touching them.
Weekly performance digests, real-time threshold alerts, and KPI dashboards — assembled automatically from data your tools already produce. No manual report building.
Social scheduling, blog syndication, email newsletter queuing, and approval gates — content moves from draft to published on a defined workflow, not on whoever remembers to post.
Task creation, team handoffs, approval flows, project status updates, and escalation triggers — automated so your operation runs like a staffed firm even when your team is small.
Six automations most businesses need this week.
Not hypotheticals — these are the six workflows Dispatch builds most often. Each one runs 24/7 without a human hand on it.
A prospect fills out your contact form at 9pm. In under 30 seconds they get a personalized SMS. Lead is logged in your CRM, tagged by service type, and the right team member gets a Slack ping. You wake up to a warm lead, not a cold one.
A client pays their invoice. Instantly: a branded welcome email goes out, a Calendly onboarding call is auto-scheduled, intake forms are sent, and a project folder is created in Google Drive. Zero admin lag between payment and experience.
When a job is marked complete in your system, a timer starts. 24 hours later a review request SMS goes to the client — no one has to remember. Happy customers get asked. Results: most clients see 3–5x their monthly review volume within 60 days.
Every missed call triggers an immediate SMS: "Sorry we missed you — we're available now, reply or call back." The caller's number is captured, logged, and flagged for follow-up. No lead escapes a missed call again.
A client submits a support or service request. Based on service type, location, or urgency, the workflow routes the task to the correct team member, sets a due date, sends a confirmation to the client, and logs the ticket — all before anyone refreshes their email.
On the 1st of each month, recurring invoices are generated from your project data, formatted with your branding, and sent to the right client contact. Overdue alerts fire automatically at 3, 7, and 14 days. No one chases payment manually.
How many hours are you leaving on the table?
These are conservative estimates based on what Dispatch clients actually recover. Add them up.
Lead intake & CRM entry
Follow-up & scheduling
Invoicing & billing admin
per week.
At $75/hr in owner time, that's $39,000/year in reclaimed capacity. Dispatch retainers start well below that.
Your stack, connected.
Dispatch builds on the tools you already use — no rip-and-replace. If it has an API or a webhook, we can wire it in.
Scope determines price.
Dispatch is scoped per engagement. Every project starts with a free ops audit so we quote accurately, not speculatively. Most single-workflow builds start at $1,500 and retainers from $495/mo.
One-time automation build: audit, blueprint, build, test, and handover. Pricing depends on the number of workflows and tool integrations required. Most single-workflow projects land between $1,500–$4,500.
Apply for a BuildMonthly monitoring, error resolution, workflow updates, and new automation builds as your ops evolve. Includes up to 2 new workflows per month and same-day error response. Priced by scope.
Apply for RetainerAll Dispatch projects begin with a free ops audit call. We scope before we quote — no spec surprises.
Before and after Dispatch.
Lead arrives at 7pm. Someone sees it at 9am. Someone copies it to a spreadsheet. Someone decides who handles it at 11am. Prospect signed with a competitor at 8am.
Lead hits intake. Scored and categorized instantly. Hot lead pinged to the right rep via SMS. CRM entry created. Prospect gets a response in under 60 seconds — at any hour.
Service businesses routinely recover 8–12 hours per week from manual intake, follow-up, and reporting workflows in the first month. Time that compounds — every week.
Common questions.
What tools do you work with?
Zapier, Make (Integromat), n8n, custom webhooks, Google Workspace, HubSpot, Airtable, Notion, Slack, Stripe, Calendly, and most common business SaaS tools. If it has an API, we can connect it.
Do I need to be technical to work with Dispatch?
No. We handle all the technical build. You describe your current process and what outcome you want — we design and build the automation.
How long does a workflow build take?
Simple single-tool automations: 3–5 business days. Multi-tool orchestration projects: 2–4 weeks depending on scope and approval cycles.
What happens if a workflow breaks?
On retainer plans, we monitor for errors and fix them — often before you notice. On project builds, we include 30 days of post-launch support.
Can Dispatch work alongside the AI Front Desk?
Yes — and they're better together. The AI Front Desk captures and qualifies leads; Dispatch routes them, triggers follow-up, and logs everything. Most Estate OS clients run both.
Related services.
The Platform Running This Fleet
We built Dispatch OS
to run the BOOJEE fleet.
Uber acquired Blacklane in March 2026 — proof the executive ground market is real and scaling fast. Carey Connect manages corporate programs across 1,000 cities. Dispatch OS does what neither will — local estate-grade fleet management with zero platform cut, your branding, and flat-rate pricing your clients actually trust. When Uber moves, the market validates. When you run Dispatch OS, you own it.
Stop running your operation
on manual.
Apply takes two minutes. Ops audit is free. Blueprint delivered within 5 business days. First workflow live in under two weeks.
Or join the waitlist